Gouvernement du Québec

Accès à l'information et protection des renseignements personnels

File inventory

Unless otherwise indicated, all the files indicated here are digitally registered and contain personal information on the persons entered in the system.

Files constituted and used internally

  • List of personnel with a cell phone
  • List of C and H building personnel who have a key
  • List of personnel in order to update the phone directory
  • File of persons with an access card to buildings C and H
  • Système de gestion budgétaire et comptable (SYGBEC): Government accounting system for calculating remuneration
  • Solution d’affaires en gestion intégrée des ressources (SAGIR): Payment and budget monitoring accounting system
  • Suivi de l’effectif (SDE): Information required for keeping track of job positions and FTEs (full-time-equivalents)
  • Système automatisé de gestion des informations sur le personnel (SAGIP): Information required for producing employee paycheques
  • Classement centralisé des dossiers des employés (paper version only): Information concerning employee careers (tenure, transfers, insurance, etc.)
  • Commission de la santé et de la sécurité du travail file (paper version only): Information on employee health and safety (accidents, injury, illness, fees, claims, etc.)
  • Suivi des activités de développement (SADE): Information on personnel training activities
  • Tracking of executive positions: Organizational structure of the Ministère du Conseil exécutif
  • Gestion prévisionnelle de la main-d’œuvre (GPMO): Information required for manpower planning
  • Salary insurance: Information required for applying the terms and conditions for salary insurance under the collective agreement
  • Register of key persons: Information for reaching every Government of Québec employee with a policy function around the clock

Files of Ministry programs kept for administrative purposes

  • Information concerning the Fonds d’initiatives autochtones (FIA): List of applicants and awardees
  • File of the members of the Ordre national du Québec: Contact information for members and nominees
  • File of applicants for executive positions: Names, contact information, educational background and professional experience
  • File containing correspondence regarding access to information and the protection of personal information, and the reform of democratic institutions: Questions or issues raised by citizens

Accessibility | Policy of Confidentiality | Site Map
Gouvernement du Québec
© Gouvernement du Québec, 2018